Planning a wedding is a wild ride full of excitement and a bit of chaos. With just two weeks left until your big day, it’s time to get serious about tying up loose ends and making sure everything is set for a smooth and joyful celebration. Here’s your go-to checklist to help you feel confident and ready to walk down the aisle.
1. Confirm the Final Guest Count
One of the biggest tasks in the home stretch is nailing down your final guest count. This number is crucial—it affects everything from seating and catering to how the venue sets up and the vibe of your celebration. Here’s how to make sure you’ve got it all sorted:
Verify RSVPs
Start by diving into your guest list and getting the final headcount sorted. Some people might still be dragging their feet or have forgotten to RSVP, so make a list of anyone who hasn’t responded yet. Reach out to them via phone, email, or text to get their confirmation. This will help you lock in your numbers and avoid any last-minute surprises.
Once you’ve collected all the responses, update your guest list accordingly. This updated info is crucial for syncing with your caterer and venue. Don’t forget to factor in any dietary restrictions or special requests from your guests. Getting these numbers right will help prevent any issues with having too many or too few seats and make sure everyone is comfortably accommodated.
Communicate With Your Venue
With your guest count finalized, it’s time to give your venue the update. Share the final number of guests with them ASAP. They need this info to get everything ready, like setting up seating, arranging tables, and planning food service.
Talk through any adjustments to the layout that might be needed based on your updated headcount. If the number of guests has changed significantly, the venue might need to tweak the seating arrangement or make other changes. Keeping the lines of communication open will help ensure everything is set up just right and nothing gets overlooked.
By double-checking RSVPs and promptly updating your venue, you’ll set the stage for a smooth and enjoyable wedding day for you and your guests.
2. Review Final Payments and Contracts
As your wedding day approaches, it’s important to wrap up any loose ends with your payments and contracts. This step will help you avoid last-minute stress and ensure everything runs smoothly on the big day. Here’s how to make sure all your financial and contractual ducks are in a row:
Check Outstanding Balances
Now’s the time to dig into your invoices and make sure all your payments are up to date. This means checking with everyone from the venue and caterer to the photographer and florist. Double-check that you’ve paid all the bills and there are no lingering balances. It’s easy for these details to slip through the cracks, but sorting them out now will save you from any last-minute surprises or hiccups.
Make a list of all the payments you’ve made and any that are still pending. Contact your vendors if you’re unsure about any details or if you need clarification on anything. Getting these financials squared away ensures that all your services will be delivered as planned, and you won’t have to worry about any loose ends on the wedding day.
Confirm Contract Details
Take a final pass through all your contracts to make sure everything’s in order. Review the terms and services agreed upon to ensure there are no mix-ups or discrepancies. It’s important to verify that all the details match what you discussed and what’s documented in the contract.
Keep a copy of each contract easily accessible—whether it’s a hard copy or saved digitally. Having these documents on hand will be helpful if you need to reference them on the big day or if any issues arise. A quick review now will help you catch any potential problems before they become a bigger issue.
Checking your payments and reviewing your contracts will help you focus on enjoying the celebration rather than dealing with unexpected issues.
3. Finalize Seating Chart
With just two weeks left until your wedding, it’s time to put the finishing touches on your seating arrangements. Finalizing the seating chart might seem like a small detail, but it can make a big difference in your guests’ experience. Here’s how to get it sorted:
Arrange Seating
You’ve got your final guest count, so now is the time to nail down your seating chart. This is where you figure out where everyone will sit during the reception. Think about the relationships and dynamics between your guests to create a seating plan that makes everyone feel comfortable and included.
Consider grouping guests by their interests or how well they know each other. This way, everyone can enjoy the evening without feeling out of place. Also, don’t forget to communicate any special seating requests to your wedding furniture rental provider, as they might need to make adjustments based on your plan.
Print and Prepare Place Cards
Once your seating chart is set, get those place cards or escort cards printed and ready. Place cards are not just functional; they can also add a personal touch to your table settings. You can use them to guide guests to their seats and enhance the decor with a bit of creativity.
Make sure to double-check all the names and table numbers before sending them to reliable printing services. After they’re printed, organize them so they’re ready for display on the wedding day. This will help your reception run smoothly and ensure that every guest knows exactly where to go.
Your guests will appreciate the thoughtful arrangement and feel more comfortable, allowing you to focus on celebrating your special day.
4. Prepare a Wedding Day Timeline
A well-planned schedule will keep things running smoothly and help you avoid any last-minute chaos. Here’s how to put together a timeline that works for you:
Create a Detailed Schedule
Start by drafting a detailed timeline for your wedding day. This should cover everything from hair and makeup appointments to when and where the ceremony and reception will take place. Make sure to include all the key moments, like when the bride (that’s you!) needs to be ready, when the groom should arrive, and when any special events are scheduled.
Be sure to include your hair stylist and makeup artist in this schedule. Let them know the timing for your hair and makeup sessions so they can plan their day accordingly. Share the complete timeline with your wedding party and other key vendors to ensure everyone knows what to expect. This way, you’ll avoid any last-minute confusion and ensure that all the moving parts of your big day come together seamlessly.
Plan for Contingencies
Even with the best planning, things don’t always go as expected. So, it’s smart to plan for potential hiccups. Build some buffer time into your schedule to handle any unexpected delays. Also, have a backup plan in case of bad weather or other unforeseen issues.
For example, if you’re having an outdoor ceremony, have an indoor option ready to go just in case. Planning for these contingencies will help you stay calm and collected on the day of the wedding, knowing you’ve prepared for various scenarios.
With a detailed schedule and contingency plan, you’ll set yourself up for a smooth and stress-free wedding day. You can focus on enjoying every moment, knowing that everything is organized and ready to go.
5. Confirm All Vendor Arrangements
With your wedding day fast approaching, make sure all your vendor arrangements are set. Double-checking these details will help ensure everything goes off without a hitch and you can enjoy your day stress-free. Here’s what you need to do:
Double-Check Details
Reach out to each of your vendors to confirm the final details of their arrangements. This includes verifying arrival times, the specifics of their services, and any special requests or requirements you’ve discussed. Whether it’s the caterer, florist, or anyone else involved, a quick call or email will help clear up any potential misunderstandings and prevent last-minute surprises.
For example, if you’ve booked a limousine rental for transportation, confirm the pickup times and locations with the company to ensure they align with your schedule. Similarly, if you’re using a luxury porta potty rental service, check that all their details are in place and that they’re prepared to meet your needs.
Review Contracts and Services
Take a final look at the services each vendor will provide and make sure everything in their contracts is being fulfilled. This means going over the menu with the caterer, reviewing the music playlist with the DJ, and confirming the photography schedule with the photographer. Make sure all aspects of their services are covered as promised.
If there are any changes or updates needed, communicate these to your vendors right away. It’s better to address any issues now rather than wait until the day of the wedding. Ensuring that all these details are set will help you relax and enjoy your special day, knowing everything is on track.
6. Break In Your Wedding Shoes
You’ve picked out your dream wedding shoes, but now comes the all-important task of breaking them in. Making sure they’re comfortable will help you avoid any foot issues and enjoy your big day. Here’s how to get your shoes ready for hours of celebration:
Wear Them Regularly
Start by wearing your wedding shoes around the house. The goal is to get them comfortable and prevent any blisters or discomfort on your wedding day. Try to wear them for a few hours each day to get used to how they fit and feel. This way, you’ll start to break them in and soften them up before the big event.
Pay attention to any spots that might rub or cause pain under heel of foot, as these could be problematic during the wedding. Adjusting how you walk in them and getting used to their feel will help ensure you’re not in pain when it’s time to walk down the aisle.
Consider Shoe Accessories
If your shoes are still feeling stiff or uncomfortable after wearing them, consider using shoe stretchers or inserts. These accessories can help make the shoes fit better and feel more comfortable. Also, keep a pair of comfy flats handy for when you need a break from your heels. Switching to flats for part of the day can give your feet a much-needed rest and keep you dancing comfortably all night.
By wearing your shoes regularly and using accessories for enhanced comfort, you’ll be ready to enjoy your wedding day without any foot-related worries. This will help you stay focused on celebrating and making memories rather than dealing with sore feet.
7. Final Dress Fitting
With your wedding day just around the corner, it’s time for the final dress fitting. This is your chance to make sure your gown looks perfect and fits like a glove. Here’s what you need to keep in mind:
Schedule Your Appointment
Book your final dress fitting as soon as possible to make sure there’s enough time for any last-minute tweaks. It’s a good idea to bring along your wedding shoes and any accessories you plan to wear. This will let you see the complete look and ensure everything works together. During the fitting, address any adjustments or alterations needed to make sure your dress fits just right.
If you notice any issues during the fitting, like a less-than-perfect fit or any minor alterations needed, make sure to discuss them with your tailor. They can help make those final touches to ensure your dress is flawless.
Inspect the Dress
Take the time to thoroughly inspect your dress during the fitting. Look out for any loose threads, stains, or other issues that might need fixing. Make sure it fits comfortably and that you can move around freely.
Consider keeping the contact information of a dry cleaner handy in case you need any last-minute cleaning or emergency fixes before the wedding. Having a backup plan for dealing with any unforeseen issues will help you stay calm and prepared.
Wearing your stunning dress, you are ready to make a grand entrance with confidence, knowing every detail has been carefully planned and executed.
8. Confirm Wedding Party Details
With two weeks to go before your big day, it’s important to make sure all the details of your wedding party are squared away. This will help keep everything running smoothly and ensure everyone is on the same page. Here’s what you need to do:
Coordinate With Your Wedding Party
Check in with your bridal party to confirm all the key details. Make sure they know what attire they’re expected to wear, what time they need to arrive, and any other important info. It’s also crucial to go over their roles and responsibilities—whether they’re carrying the rings, giving toasts, or helping with other tasks.
Clear communication is key here. If any of your wedding party members need clarification or if there are any last-minute changes, make sure to address them ahead of time. This helps avoid confusion and ensures that everyone knows exactly what to do on the big day.
Plan for Pre-Wedding Activities
Organize any pre-wedding get-togethers with your wedding party to keep everyone’s spirits high and to enjoy some quality time together before the big day. This could be a pre-wedding brunch, a fun activity, or even a relaxing evening to unwind.
Also, consider discussing how the wedding lighting will affect the photos and overall atmosphere if you’re planning any pre-wedding activities in a specific location. Good lighting can make a big difference in capturing those special moments, so keep it in mind when making arrangements.
Coordinating with your wedding party and planning some enjoyable pre-wedding activities will set the stage for a smooth and joyful wedding day. This way, everyone will feel prepared and excited, making the celebration even more special.
9. Organize Your Travel Plans
If your wedding or honeymoon involves travel, making sure all your arrangements are in order is crucial. From flights to transportation, a little extra attention to detail now can save you a lot of stress later. Here’s what you need to handle before you head off:
Confirm Travel Arrangements
Double-check all your travel plans to make sure everything is set. This includes verifying your flight details, confirming hotel bookings, and arranging airport transportation. Ensure that you have all the necessary documents, such as your ID, tickets, and any travel confirmations, neatly organized and ready to go.
If you’re relying on airport transportation, like a shuttle or a ride service, confirm the pickup times and locations so you don’t run into any surprises. Making sure all these details are sorted will help you start your wedding or honeymoon on a smooth note.
Prepare Travel Essentials
Next, get your travel essentials packed and ready. Start by packing a bag with everything you’ll need for both the wedding and your honeymoon. This should include your wedding attire, toiletries, and any special items or gifts.
Having everything organized and packed ahead of time will reduce stress and ensure you’re ready for the trip. Create a checklist to make sure you don’t forget anything important. By being prepared, you can focus on enjoying your wedding and honeymoon without any last-minute scrambling.
With your travel plans confirmed and your essentials packed, you’ll be all set for a seamless and enjoyable journey, ready to make the most of your special time away.
10. Rehearse the Ceremony
As the big day approaches, it’s time to focus on making sure everything runs smoothly during the ceremony. A rehearsal is a great way to iron out any kinks and ensure that everyone knows their role. Here’s how to make the most of your rehearsal:
Schedule a Rehearsal
Set up a rehearsal for the ceremony with your wedding party, officiant, and anyone else who’ll be involved in the ceremony. This is the perfect opportunity to walk through the entire event from start to finish. By practicing in the actual venue or a similar space, you can make sure everyone is clear on their roles and how the ceremony will unfold.
Having a rehearsal helps to prevent any confusion on the day of the wedding and makes sure that everything flows as planned. Make sure to go over the timing, any special cues, and how transitions between different parts of the ceremony will work.
Practice Key Moments
Focus on rehearsing the key moments of the ceremony. This includes practicing the processional (walking down the aisle), your vows, and the recessional (walking back down the aisle). If you’re including any specific rituals or traditions, like lighting a unity candle or a special blessing, make sure to practice those as well.
Rehearsing these important moments helps you feel more confident and ensures that everyone knows exactly what to do. It’s a great way to smooth out any details and make sure you’re comfortable with how everything will go on the big day.
11. Take Care of Yourself
With the wedding just around the corner, focus on self-care to ensure you feel your best on the big day. Amid all the hustle and bustle, don’t forget to take care of yourself. Here’s how to prioritize your well-being:
Get Plenty of Rest
In the final days before your wedding, make sure to get plenty of rest. It’s easy to get caught up in the excitement and last-minute details, but a well-rested bride is a happy and radiant bride. Aim for a good night’s sleep every night leading up to the wedding to help you stay energetic and fresh.
Being well-rested will not only help you feel more energetic but will also have a positive impact on your appearance. You’ll look glowing and alert in all those photos and be ready to enjoy every moment of your special day.
Focus on Self-Care
Take time to focus on self-care and relaxation to keep stress at bay. Engage in activities that help you unwind and recharge, like yoga, meditation, or a soothing bath. This is also a great time to visit your dentist for a final check-up to get a picture-perfect smile on your big day.
Finding moments to relax and de-stress will help you stay calm and centered. It’ll also help you enjoy your wedding day to the fullest, knowing you’ve taken care of yourself both physically and mentally.
You Are Ready to Tie the Knot
With this handy to-do list in your back pocket, you’re all set for your big day! You’ve got everything covered so you can focus on what really matters—celebrating with your loved ones and making memories. Just remember, the little details make all the difference, so take a breath, enjoy the planning, and soak up every moment. Congratulations on your upcoming wedding! Here’s to a day that’s as beautiful and unforgettable as you’ve always dreamed it would be.
